Mechanical Equipment Customs Clearance Service (Exporting from China)

1. Obtain Import and Export Rights: Only enterprises or individuals with import and export rights can directly engage in import and export business.

2. Prepare Goods Supply: Source goods either through in-house production or domestic procurement.

3. Commodity Inspection: Most products for formal export are subject to mandatory quality inspection. Enterprises shall declare to the General Administration of Customs of the People's Republic of China (GACC) for inspection to obtain export approval.

4. Declare for Export: File an export declaration with the customs at the port of export, commonly referred to as "customs clearance."

5. Arrange International Transportation: Entrust an international shipping company to transport the goods to the foreign destination.

6. Receive Payment via Bank: Collect the payment (usually in US dollars) from the foreign client through a bank.

7. Declare to the State Administration of Foreign Exchange (SAFE): In accordance with China's foreign exchange control regulations, foreign exchange receipts and payments from business operations must be declared and verified by SAFE.

8. Declare to Tax Authorities: The State Taxation Administration supervises taxes related to foreign trade transactions and adjusts certain tax types accordingly.

Mandatory export inspection for mechanical equipment involves two core stages:

• Factory Quality Inspection: Inspectors verify the equipment’s performance, safety standards, and compliance with export requirements (e.g., technical parameters, safety certifications). Upon passing, an Inspection Certificate and unique batch number are issued, which are mandatory for subsequent customs clearance.

• Export Packaging Inspection at the Port: At the export port, customs authorities inspect the packaging of mechanical equipment to ensure it meets international transportation standards (e.g., shock resistance, load-bearing capacity, and labeling clarity) and prevent damage during transit.

Accurate HS code confirmation is critical for smooth export, as it determines the applicable regulatory requirements and required certificates:

• Reference official HS code directories or consult customs authorities to confirm the correct code for the specific type of mechanical equipment (e.g., industrial machinery, construction equipment).

• Common certificates required based on HS code regulations may include:

• Certificate of Quality (issued by the manufacturer or third-party inspection agency)

• Certificate of Origin (to verify the product’s country of origin, often required for tariff preferences)

• Safety Certification (e.g., CE certification for exports to the European Union, UL certification for the United States)

• Packing List and Commercial Invoice (with consistent details on product name, quantity, and value)

Guangzhou Panyue International Trade Co., Ltd. provides comprehensive services for the export of mechanical equipment, including:

• HS code verification and regulatory document consultation to ensure compliance with export requirements

• Coordination with inspection agencies for factory quality inspection and port packaging inspection

• Assistance in preparing export documents (e.g., customs declaration forms, certificates of origin, safety certifications)

• Customs clearance coordination and international transportation arrangement (including selection of reliable shipping companies for heavy machinery)

• Guidance on foreign exchange settlement and tax declaration to streamline post-export procedures

With our expertise in mechanical equipment export regulations and logistics, we help clients navigate complex procedures, minimize delays, and ensure efficient, compliant delivery of goods to global markets.